EA Accreditation: Quick Step-by-Step Process for RTOs

Phase 1: Initial Assessment & Planning

Step 1: Conduct Gap Analysis

• Review your current engineering programs against EA's three pillars (CP, CE, CQ)

• Identify shortfalls in program structure, staffing, facilities, and quality systems

• Assess current volume of learning (must total 1600-2000 hours for combined Diploma/Advanced Diploma)

Step 2: Secure Leadership Commitment

• Obtain formal RTO commitment for the EA accreditation journey

• Allocate budget for staff, resources, facilities, and external support

• Establish an internal project team with clear accountabilities

Step 3: Review Staffing Requirements

• Ensure a minimum of 8 full-time equivalent teaching staff

• Verify that at least three staff have an engineering specialisation in the offered streams

• Plan recruitment or professional development if gaps exist

Phase 2: Program Development

Step 4: Redesign Program Structure

• Map units to EA Stage 1 Competency Standards

• Ensure clear progression from Diploma to Advanced Diploma (no unit duplication)

• Include a mandatory ethics unit (CPPCOM4001) and sustainability components

• Plan capstone project integration (preferably RIICWD601E)

Step 5: Develop Assessment Strategy

• Create authentic assessments aligned with performance criteria

• Include diagnostic, formative, and summative assessment methods

• Design professional practice component (minimum 30 days equivalent)

• Implement moderation and validation processes

Step 6: Establish Quality Systems

• Set up a formal advisory committee with industry representatives

• Create learner feedback mechanisms and survey instruments

• Develop continuous improvement processes and documentation systems

• Establish benchmarking practices with comparable programs

Phase 3: Infrastructure & Resources

Step 7: Upgrade Facilities & Equipment

• Ensure laboratories support hands-on, investigatory learning

• Provide access to current industry software and simulation tools

• Verify accessibility for learners with disabilities

• Document equipment maintenance and replacement plans

Step 8: Develop Documentation

• Create comprehensive unit mapping matrices

• Prepare learner and assessor guides with clear performance criteria alignment

• Document training and assessment strategies (TAS)

• Establish record-keeping systems for audit readiness

Phase 4: Stakeholder Engagement

Step 9: Build Industry Partnerships

• Establish a formal advisory committee with senior industry representatives

• Develop workplace placement partnerships for professional practice

• Create guest lecturer and industry expert networks

• Document stakeholder feedback and program improvement responses

Step 10: Implement Pilot Programs

• Test program delivery with small cohorts

• Collect learner feedback and assessment validation data

• Refine processes based on pilot outcomes

• Document continuous improvement actions

Phase 5: Application & Evaluation

Step 11: Prepare EA Application

• Compile a comprehensive documentation package

• Include mapping evidence, staff profiles, and facility descriptions

• Provide stakeholder engagement records and quality assurance evidence

• Submit the application with the required fees

Step 12: Support Evaluation Process

• Facilitate site visits and evaluation panel meetings

• Present evidence of compliance across all three pillars

• Respond to panel queries and requests for additional information

• Implement any required improvements identified during evaluation

Phase 6: Ongoing Compliance

Step 13: Maintain Accreditation Standards

• Conduct annual program reviews with stakeholder input

• Monitor learner outcomes and industry feedback

• Update curriculum based on industry changes

• Prepare for 6-year accreditation renewal

Step 14: Continuous Quality Improvement

• Regular assessment validation and moderation

• Staff professional development programs

• Facility and equipment updates

• Benchmarking with other accredited programs

Key Success Factors

✅ Early Planning: Start preparation well in advance of the intended accreditation 

✅ Adequate Resourcing: Budget for staff, facilities, and external support 

✅ Industry Engagement: Establish genuine partnerships, not token consultation 

✅ Documentation: Maintain comprehensive, traceable evidence 

✅ Professional Support: Consider CAQA Resources for compliant materials and guidance

Need Help?

For comprehensive resources and support throughout this process:

• Email: info@caqa.com.au 

• Website: www.caqaresources.com.au

• Services: Gap analysis, program development, assessment tools, mapping documents, and ongoing compliance support